Participant Portal

Forum at a Glance

This following schedule is tentative and is subject to change. Forum at a Glance

Session Registration

Participants: Click here to view the agenda, read speaker bios, and access session resource materials

“Images for Advocacy” Contest

AP Photo/Wason Wanichakorn

AP Photo/Wason Wanichakorn

ICNL is pleased to accept submissions for our photo and image contest,“Shaping Civic Space: Images for Advocacy.” Global Forum participants are invited to submit unique photos and other images that represent and can help advance the Forum theme of “Shaping Civic Space.” Types of images accepted include, but are not limited to photography, infographics, cartoons, and illustrations. 

An illustrative, but not exhaustive list of topics that might fall under the conference theme includes the following:

Fundamental Freedoms: Defending Civil Society Space

Access to Resources

The Freedom to Communicate and Connect

Peaceful Protest

Civic Space and Development

No Democracy Without Citizens

Rights for All

Eligibility

The contest is open to all registered participants of the Global Forum 2015: Shaping Civic Space conference, organized by ICNL in Stockholm, May 10-12, 2015. Using the form below, participants may submit any images that are representative of the conference theme and to which they own the usage rights. Global Forum participants may also submit images on behalf of non-participants with the proper permissions. By submitting to the contest, participants certify that they have the usage rights to their submissions. No individual may submit no more than 3 images.

Prize

The winners will be highlighted on ICNL’s website and on the website of the Special Rapporteur on the rights to freedom of peaceful assembly and of association, and will receive the following cash prizes:

1st place: $500

2nd place: $300

3rd place: $100

Semi-finalists will be announced during the Opening Plenary of the Global Forum on May 10. The semi-finalists’ submissions will be displayed in the Global Forum venue, where attendees will have the opportunity to vote for the winning images. The winners will be announced and recognized during the Gala Dinner on the final evening of the Global Forum, where they will receive a certificate acknowledging their achievement in using images for advocacy. Following the Forum, each semi-finalist will receive a high quality, framed version of his or her submission.

The contest is now closed. Thank you for submitting your images!


Accommodations

Conference Venue

The Global Forum will be held at the:Clarion Hotel Sign
Östra Järnvägsgatan 35
10126 Stockholm, Sweden
Telephone: +46 8 676 98 99
http://www.clarionsign.com/

Stockholm’s largest hotel is located in the heart of Stockholm city adjacent to the Central Station and Arlanda Express Terminal, and close to many of Stockholm’s favorite spots. Please visit the Clarion Hotel Sign website to learn more about our great venue!

Accommodations

May in Stockholm is a very busy period. However ICNL has negotiated rates at the Clarion Hotel Sign and two other nearby hotels for your convenience and would encourage you to book quickly in order to guarantee availability.

Please refer to the chart below for details and booking instructions for each hotel at the negotiated rate. Participants are required to contact the hotel as soon as possible to make their own reservations and guarantee payment with a credit card. If a confirmed participant does not show up to the conference, the cost of one night will be charged to the participant’s credit card per the hotel’s cancellation policy. Alternatively, participants may choose to make their own decisions on where to stay in Stockholm.

Those receiving fellowships for accommodations should click here for separate procedures.

Hotel

Room Type/Negotiated Rate

Distance from Venue

How to Book at Negotiated Rate


Clarion Hotel Sign

Östra Järnvägsgatan 35
10126 Stockholm, Sweden
+46 8 676 98 99

Single/1695 SEK (approx. US$213)

Double/1895 SEK (approx. US$238)

Main venue

  • Contact Jessica Melin at Jessica.melin@choice.se or +46 8 676 98 43

  • Refer to booking code 2081R49820.

  • Booking deadline: April 11, 2015.


Comfort Hotel

Kungsbron 1
11122 Stockholm, Sweden
+46 8 566 222 00

Single/1095 SEK (approx. US$137)

Single Standard/ 1295 SEK (approx. US$162)

Double/ 1395 SEK (approx. US$175)

5 minutes walking

  • Contact Therese Skepp at groups@choice.se or +46 771 162 000

  • Refer to booking code 2030R289704

  • Booking deadline: April 11, 2015


Scandic Kungsgatan

Kungsgatan 57
11122 Stockholm, Sweden
+46 8 723 72 20

Single/1390 SEK (approx. US$174)

Double/1590 SEK (approx. US$200)

10 minutes walking

  • Visit their website here

  • Book by entering requested dates and booking code BICN090515

  • Booking deadline: April 11, 2015

  • Questions? Contact Britta Zakardissnehf at britta.zakardissnehf@scandichotel.com or +46 8 723 72 80

 

Getting There: From Arlanda Airport
Most international flights arrive at the Arlanda Airport. There are several options for transport from Arlanda and the Clarion Hotel Sign:

  • Train: The best way to get to the Clarion Hotel Sign is to take the Arlanda Express train, which operates between Arlanda Airport and Stockholm Central Station every 15 minutes throughout the day. The travel time is only 20 minutes. The fare is 260SEK (approximately US$33/£21/€27) for a single (one-way) ticket, or you can purchase a return (round trip) fare for 490SEK (approximately US$63/£40/€52). You may book your ticket ahead of time at https://www.arlandaexpress.com/, or pay in person with cash or credit card. When you arrive at the Central Station, look for signs for the Hotel Clarion (it will be on the left hand side) immediately upon getting off the train. The Hotel is a 2-minute walk from the train station.

  • Bus: Buses also operate to/from Arlanda Airport to the City Terminal near the Central Station in Stockholm about every 10 minutes throughout the day. The journey takes 45 minutes and costs SEK 99 (US$13/£8/€10). Book tickets online here (discounted internet prices available)

  • Taxi: A number of taxi companies operate in Stockholm, and their rates can vary. Note that there are fixed rates for transfers to and from Stockholm Arlanda Airport ranging from SEK 395-599 (US$51-77/£33-49/€41-63). Make sure to confirm the rate before you leave the airport. Please be aware that taxis from Arlanda airport are very expensive, we encourage all participants to take the Arlanda Express.

 

Getting There: From Stockholm Bromma Airport
If flying into Stockholm Bromma airport, you can take a non-stop airport bus to the City Terminal, close to the Central Station in Stockholm. The fare is 85 SEK (approximately US$10/£7/€9) one-way.

You can also ride the Stockholm Transport (SL) local bus to and from Bromma Airport. Please note that you must buy your ticket in advance.

 

Policies for Fellowship Travel and Accommodation

Visas

Please note that it is the participant’s responsibility to investigate and comply with the visa requirements for his or her country. To determine whether or not you need a visa, please visit Sweden’s website. For further information, please consult the web site of the Ministry of Foreign Affairs of Sweden. Information on embassies, consulates, and consular affairs can be viewed here. Those participants who need to travel to a third country to secure a visa are advised to contact the indicated foreign Embassy in advance to ensure that the information on the websites is accurate. ICNL is generally not in a position to pay for or reimburse visa fees, but ICNL will assist in providing invitation letters as required. If approved in writing, for fellowship applicants, ICNL will reimburse the visa fee. The visa application process takes some time and we request that any participant requiring a visa invitation letter notify ICNL as soon as possible, but no later than February 27, 2015, so that we may begin processing the invitation letter required to obtain a visa.

Travel Insurance

Participants are encouraged to purchase health and accident insurance to cover their travel in Sweden.

Host City: Stockholm

We are thrilled to organize the Global Forum 2015 in the wonderful city of Stockholm. We hope the information below is helpful as you plan your travel.

Please visit Sweden’s official website for additional tourism and travel information.

Click here to view and print a map of Stockholm.

Currency

The official currency in Sweden is the Swedish Krona (SEK, plural “kronor”). Please click here for current exchange rates.

Major credit cards are widely accepted throughout Sweden. You may withdraw cash with a Visa, MasterCard, Maestro or Cirrus card at any “Bankomat” or “Uttagsautomat” ATM. In order to pay or withdraw cash with your credit card, your card must have a chip and PIN (Personal Identification Number).

In a recent Guardian article, Sweden was described as “the most cash-free society on the planet” for its high reliance on electronic payment.

Emergency Numbers

The emergency telephone number for the fire department, police department, and medical emergencies is 112 in Sweden.

Tipping

According to Sweden’s official website for tourism and travel, the following general guidelines are recommended:

Hotel bills: Service charge usually automatically included.

Special services provided by hotel staff: Tipping acceptable, but not expected.

Restaurants: Service charge included in the bill, but a small gratuity is expected for evening meals.

Taxi drivers: Tipping a few extra kronor is generally expected.

Weather

The average temperature during the month of May in Stockholm ranges from about 57-64°F/13°- 17°C. In May, the sunrise in Stockholm is around 4:52 AM and sunset is around 9:03 PM.

A jacket or raincoat is advisable as the weather can be unpredictable. An umbrella can also come in handy.

Time Zone

Sweden conforms to Central European Time, which is one hour ahead of Greenwich Mean Time.

Electricity

The normal electric current in Sweden is 220 volts AC in 50 cycles. Plugs and sockets may differ from those in other parts of the world, so we recommend that participants bring adapters or transformers for electrical appliances.

Electronics that work on both 110 and 220 volts can be used in Sweden with an adapter. For laptop computers working on 110 volts only, transformers are also necessary.

Taxis
Depending on where you are in your travels you can either call and book a taxi via booking services, go to a taxi rank, or hail a taxi out on the street.

The Swedish taxi industry has been deregulated. Some companies have fixed prices but they can vary depending on the time of day and if it is the weekend. For this reason, it is recommended that you confirm the taxi fare before setting off. Credit cards are usually accepted.

Taxi Stockholm Ph: +46 08 15 00 00

Flygtaxi (Airport taxi) Ph: +46 08 120 920 00

Taxi 020 Ph: + 46 0 20 20 20 20

You can also request transportation via an “Uber” taxi by downloading the Uber Application on your mobile phone.

FAQs

General | Conference Venue and Accommodations | Travel | Fellowships | Event Registration | Session Sign-Up | Visas | Supporters | At the Conference | Mobile App

 

The Global Forum team will update this list as we receive questions from participants. Please review this list before contacting us with further inquiries. For all other inquiries or questions, please email globalforum2015@icnl.org.


Important Dates

Deadline for Registration: February 23, 2015
Deadline for Fellowship Application: February 23, 2015
Deadline to Request a Visa Support Letter: February 27, 2015
Deadline for Negotiated Rate Hotel Booking: March 9, 2015 (Clarion Sign), April 9, 2015 (Comfort Hotel and Kungsgatan)

GENERAL

What is the Global Forum?

ICNL’s Global Forum 2015 is the premier global event focusing on the legal space for civil society. This invitation-only event brings together over 200 of the world’s leading minds in civil society, government, multilateral institutions, and the donor community to help shape the future of civic space. For more information, please click here.

Who can attend?

The Global Forum is an invitation-only event. Participation is limited to individuals who have received an invitation from ICNL and have registered for the event. Invitations are non-transferable.

What is the purpose of the Forum?

At the Global Forum, we will advance the field of civil society law to turn the tide against shrinking space. This means: Equipping thinkers with skills, legal arguments, and strategies to shape enabling civic space around the world. Cultivating new ideas to help overcome challenges facing civic space. Sharing experiences and building the collective wisdom of the global movement. Strengthening a global community committed to shaping an enabling environment for civil society.

What format do the sessions take?

The Global Forum is not about sitting through speeches. Sessions are interactive, action-oriented and designed to build skills. We aim to inspire people to think boldly and creatively about positively shaping civic space.

When does the Global Forum commence and end?

The Global Forum will begin at 4:00 PM on Sunday, May 10, 2015, with registration beforehand, and will conclude with a gala dinner the evening of Tuesday May 12, 2015. Participants should plan to arrive the morning of Sunday May 10, and depart on Wednesday, May 13. Click here for an overview of the schedule; more details will be released closer to the event.

CONFERENCE VENUE AND ACCOMODATIONS

Where does the Global Forum take place?

The Global Forum will be held at the Clarion Hotel Sign in Stockholm, Sweden.

How do I make hotel arrangements?

May in Stockholm is a very busy period. However ICNL has negotiated rates at the Clarion Hotel Sign and two other nearby hotels for your convenience and would encourage you to book quickly in order to guarantee availability.

Please refer to the chart below for details and booking instructions for each hotel at the negotiated rate. Participants are required to contact the hotel as soon as possible to make their own reservations and guarantee payment with a credit card. If a confirmed participant does not show up to the conference, the cost of one night will be charged to the participant’s credit card per the hotel’s cancellation policy. Alternatively, participants may choose to make their own decisions on where to stay in Stockholm.

Those receiving fellowships for accommodations should click here for separate procedures.

Hotel

Room Type/Negotiated Rate

Distance from Venue

How to Book at Negotiated Rate


Clarion Hotel Sign

Östra Järnvägsgatan 35
10126 Stockholm, Sweden
+46 8 676 98 99

Single/1695 SEK (approx. US$213)

Double/1895 SEK (approx. US$238)

Main venue

  • Contact Jessica Melin at Jessica.melin@choice.se or +46 8 676 98 43

  • Refer to booking code 2081R49820.

  • Booking deadline: March 9, 2015.


Comfort Hotel

Kungsbron 1
11122 Stockholm, Sweden
+46 8 566 222 00

Single/1095 SEK (approx. US$137)

Single Standard/ 1295 SEK (approx. US$162)

Double/ 139 SEK (approx. US$175)

5 minutes walking

  • Contact Therese Skepp at groups@choice.se or +46 771 162 000

  • Refer to booking code 2030R289704

  • Booking deadline: April 9, 2015


Scandic Kungsgatan

Kungsgatan 57
11122 Stockholm, Sweden
+46 8 723 72 20

Single/1390 SEK (approx. US$174)

Double/1590 SEK (approx. US$200)

10 minutes walking


Is the conference venue accessible?

Yes. We are happy to meet any requests for additional assistance. Please email us at globalforum2015@icnl.org.

TRAVEL

How can I get to Stockholm?

Participants are responsible for organizing their own air fare and paying for all travel expenses. If you received a Global Forum fellowship for your airfare, please click here.

Will you organize individual airport transfers for participants?

No. Participants will make their own arrangements for transportation to and from the Hotel. Please click here for more information.

Where can I find information about local transportation in Stockholm?

For more information about local transportation in Stockholm, please view Sweden’s official website for tourism and travel information here or click here.

What if I have general questions about traveling in Sweden?

We have compiled information regarding currency exchange, police emergencies, local transportation, and other general travel information. To access this information, please click here. In addition, you may view Sweden’s official website for tourism and travel information here.

FELLOWSHIPS

When can I expect to receive the results of my application?


Applicants will be notified of the results of their applications by Thursday, February 12, 2015.

If I receive a fellowship, what expenses will be reimbursed?

Please click here to download ICNL’s Global Forum Travel and Expense Policy.

EVENT REGISTRATION

What is the registration deadline?

The registration deadline is Monday, February 23, 2015.

How do I register for the Forum?

Invited participants should register using EventBrite by clicking here and entering the password provided in your invitation letter. If you received a promotional code, please enter it before registering.

What is the registration fee?

The registration fee for the Global Forum is US$450. Unless specifically instructed otherwise in your invitation letter, the fee must be paid by credit card directly through EventBrite at the time of registration (no later than February 2). If you require an alternate payment method or need assistance paying the fee, please contact us at globalforum2015@icnl.org.

What does my registration fee include?

The registration fee provides partial compensation for all conference costs incurred by the organizers, including e.g., meeting venue, catering as noted in the “At a Glance” agenda, session development, conference materials, IT support and similar costs. The registration fee does not cover airfare or hotel lodging. These costs must be covered by the participants or through fellowship support.

Can I register for individual days?

No. The registration fee covers full conference registration. It is not possible to register for individual days of the conference.

If I cannot attend the Forum, can someone else use my registration?

The Global Forum is an invitation-only event; therefore participation is limited to individuals who have received an invitation from ICNL and have registered for the event. If you cannot attend, your invitation cannot be transferred. If you have any questions, please contact us at globalforum2015@icnl.org.

I am no longer able to attend the conference. What should I do?

Up until April 9, 2015 (30 days in advance of the Forum), all but US$100 of the registration fee is refundable. After this date, ICNL will incur charges that will prevent us from refunding any payments. Should you need to cancel your registration, please contact globalforum2015@icnl.org.

SESSION SIGN-UP

What kinds of sessions can I expect?

Apart from the Opening and Closing Plenaries, most sessions will be run parallel in smaller groups to facilitate learning and exchange. Sessions will deal with the current issues in promoting and protecting civic space and draw heavily on participants’ experience and expertise. To view the full agenda and session descriptions, please click here.

How do I register for parallel sessions?

Registered participants received an email with a username and password for session registration. To register for breakout sessions, please click here and follow the instructions in your email.

What is the deadline for registering for sessions?

We ask all participants to register for sessions by Monday, April 20, 2015. As we can only accommodate a certain number of participants in each session, we encourage you to register for sessions early.

Will I be able to change my sessions if I change my mind?

Until April 20, you can change the sessions for which you registered. To change your selection, simply uncheck the circle or click Remove from My Sched from the session description before selecting another session. You will not be able to change your selections after April 20. Please click here to see your session registration.

Will I be able to go to a different session than the one I signed up for?

Because of space limitations, we ask all participants to attend the sessions for which they registered.

Is there a waitlist if I can’t get into my preferred session?

If a session that you are interested in attending is full, you can still sign up to be put on a waitlist. If you sign up for a waitlist, you will not be able to sign up for another session in this timeslot. If a space becomes available, participants will be automatically added from the waitlist in the order in which they signed up.

VISAS

What are the visa requirements for Sweden?

To determine whether or not you need a visa, please visit Sweden’s website here. For further information, please consult the web site of the Ministry of Foreign Affairs of Sweden. Information on embassies, consulates, and consular affairs can be found here. Those participants who need to travel to a third country to secure a visa are advised to contact the indicated foreign Embassy in advance to ensure that the information on the websites is accurate. The visa application process takes some time and we request that any participant requiring a visa invitation letter notify ICNL as soon as possible, but no later than Monday, February 27, 2015, so that we may begin processing the invitation letter required to obtain a visa.

What if I need a visa invitation letter?

Please contact globalforum2015@icnl.org by February 27, 2015 to request a visa invitation letter.

SUPPORTERS

Who are the main donors for the event?

This event is financed by the Government of Sweden. The Government of Sweden does not necessarily share the opinions here within expressed. The authors bear the sole responsibility for the content.

Can I approach donors for funding while at the Forum?

No. To maintain a collegial spirit at the Global Forum, there is a no solicitation rule at this event.

AT THE CONFERENCE

What if I did not register before arriving in Sweden?

The Global Forum is an invitation-only event. Participation is limited to individuals who have received an invitation from ICNL and have registered for the event. The registration deadline is Monday, February 23, 2015.

When does the registration desk open?


The registration desk will be open on Sunday, May 10, 2015 at 12:30 PM outside the banquet hall where the Opening Plenary will take place at the Clarion Hotel Sign.

What is the dress code?

Attire is business casual. We do recommend you dress in layers as temperatures in meeting rooms can vary.

How can I obtain a copy of a presentation?

Presentations will be made available through our mobile app and our website during and after the conference.

Will my photo be taken during the conference?

Yes. By registering for the Global Forum, you acknowledge and agree that photographs and/or videos of you may be taken by our staff and/or hired photographers at any time. Furthermore, you grant ICNL permission to use photographs and/or video of your likeness in any type of media, including websites and print publications, without compensation or reward.

I have an allergy or specific dietary restriction. Whom should I contact?

You have the opportunity to indicate your dietary restrictions, food or other allergies during the registration process. If you feel your condition requires special attention or additional explanation, please write to globalforum2015@icnl.org.

What is the working language of the Forum? Will interpretation be offered?

The official working language of the Forum is English. No interpretation or translation services will be provided.

MOBILE APP

Do you have a mobile app for the Global Forum?

Yes, we are pleased to partner with Guidebook to offer a mobile application for the Global Forum. Closer to the event, participants will receive instructions on how to download and use this app.

Forum Registration

REGISTER

Invited participants: Click the button above and follow the instructions in your invitation letter to register for the Global Forum 2015! Questions? Email us.