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Memorandum of Understanding for Cooperation between Independent Directorate of Local Governance and Civil Society Organizations and Networks at the Sub-National Level

Islamic Republic of Afghanistan
Independent Directorate of Local Governance
Deputy Ministr y for Policy & Technical Affairs
General Directorate of Coordination for Local Council Affairs

Memorandum of Understanding for Cooperation
between
Independent Directorate of Local Governance
and
Civil Society Organizations
and
Networks
at the Sub -National Leve l

Preamble

This Memorandum of Understanding (MoU) , enacted in light of enforced laws and policies in
Afghanistan, is acceded, once signed, by (representatives of) Independent Directorate of Local
Governance (IDLG) and the Civil Society Organizations (CSOs) and Networks in order to expand
effective workin g relations and benefit mutual resources and facilities for improvement of
cooperation in achieving advocacy; strengthening, promoting and mainstreaming accountability;
enhancing responsiveness of local government authorities to citizens; strengthen socia l
monitoring; and facilitate participation of CSOs and Civil Society Networks in provincial
planning, provincial budgeting, citizen assemblies at the sub -national level.

Article One: Introduction of Parties

1) Independent Directorate of Local Governance (I DLG) :
IDLG is a policy -making entity and a service provider in area of local governance that operates to
improve stability , promote good governance , democracy and lay the foundation for public welfare.
Cooperation with sectors, particularly with government entities and civil society organizations is
one of the strategic objectives of IDLG .
2) Civil Society Organizations (CSOs) :
CSOs are non -political, no n-profit and non -governmental organizations including NGOs,
associations, communities, unions, councils, assemblies, organizations, foundations, entities,
federations, confederations, networks, coordination bodies and umbrella organizations.
a) Non -Governmental Organizations (NGOs) :
Are the domestic, foreign and international non -governmental, non -poli tical and non -for -profit
organizations registered within Ministry of Economy in order to pursue their specific
objective /objectives and opera te in accordance with the NGOs Law at the provincial level .
b) Associations:
Are communities, unions, councils, assemblies, organizations, foundations, entities, federations,
confederations, and social formations that are established voluntarily as non -political and non –
profit entities by a group of real persons and/or corporate s in accordance with the Law on
Associa tions .
3) Civil Society Networks :
Are the volunt ary gathering of CSOs which operate to pursue their specific objectives in light of
their common values in accordance with the provisions of enforced laws . Their members are
registered within the Ministries of Economy and Justice.

Article Two : Objectives of the MoU

This MoU pursues the following objective s:

– Promote and strengthen mutual cooperation between IDLG , CSOs and Civil Society
Networks at the central and sub -national levels .
– Facilit ate participation of CSOs and Civil Society Networks in provincial planning process,
provincial budgeting, citizen assembl ies , (budget ) hearing sessions, and social
accountability campaigns in accordance with the relevant laws, regulations, procedures and
guidelines of IDLG .
– Collaborat e and cooperat e between the parties in order to share information according to
Access to Information Law .
– Cooperat e in receiving complaints and challenges, recognize needs of people and report
the activities of the parties to people in provinces .

Article Three : Commitments of IDLG

IDLG is obliged to adhering below commitments in relation to the objectives of this MoU:

1. Facilitat e CSOs and Civil Society Networks participation in accountability process es
(sessions ) at the sub -national level in accordance with enforced laws, regulations ,
procedures and guidelines of IDLG.
2. Shar e the necessary information , rel ated to accountability, transparency, quality of service
provision , with CSOs and Civil Society Networks in accordance with the Access to
Information Law.
3. Coordin ate the events, seminars, and conferences related to local governance with CSOs
and Civil Society Networks. Inform and invite them (for these events) on time .
4. Cooperat e with CSOs and Civil Society Networks in relation to organizing social
accountability, monitoring, advocacy and public hearing sessions at the sub -national level.
5. Facilitat e participa tion of local officials in the events held by CSOs and Civil Society
Networks.
6. Facilita te to launch recommended projects in provinces and provincial districts upon
written request of CSOs and Civil Society Networks.
7. Handle the complaints about lack of coo peration by local governmental entities with CSOs
and Civil Society Networks, on time submission and follow up of the complaints and
recommendations of CSOs and Civil Society Networks to relevant local and Kabul -based
governmental entities to improve local governance.
8. Cooperat e with CSOs and Civil Society Networks to launch activities that result in
implementation of objectives of this MoU.
9. Protect and support CSOs and Civil Society Networks in case of challenges toward their
activities/op erations according to enforced laws of Afghanistan.

10. Coordinat e with Afghan National Security Forces about security of CSOs and Civil Society
Networks at insecure areas during implement ation of their programs.

Article Four: Commitments of CSOs and Civil Society Networks

CSOs and Civil Society Networks are obliged to adhering below commitments in relation to the
objectives of this MoU :

1. Implement all activities of this MoU in accordance with enforced law s, regulations ,
procedures and guidelines of IDLG and (in accordance with) the moni toring and advoca te
role of civil society .
2. Be a ccountabl e to relevant governmental entities in accordance with NGOs Law and Law
on A ssociations .
3. Participat e in drafting process of provincial development al planning and allocation of
provincial budget to these plans in accordance with provincial planning guidelines and
provincial budgeting policy .
4. Participat e in mon itoring processes in accordance with the Regulation on Monitoring of
Provincial and District Councils and the monitoring methods of civil society.
5. Provi de effective and useful written consultations to governmental entities at the sub –
national level and sharing a copy of it with IDLG in Kabul.
6. Reflect achievements of governmental entiti es at the sub -national level, raising sound
objections about operations of local governmental entities , provide specific
recommendations to local government al entities in this regard, and shar e a copy of it with
IDLG in Kabul.
7. Identify and submitting needs of people and challenges to relevant local governmen tal
entities and IDLG along wit h reasonable recommendations and solutions .
8. Launc h voluntary campaigns at the sub -national level to improve the education, health
and other sectors , assist in improving living standards of people in coord ination and
cooperation with relevant organizations.
9. Initiat e capacity building and awareness r aising programs at the sub -national level
considering the necessary and available resources.
10. Coopera te with people and relevant local governmental entities at the sub -national level
to promote culture of peace and peaceful coexistence.

Article Five: Implementation of the MoU

– Each party officially introduces their respective representative as a point of contact for
better implementation of the MoU.
– The parties hold annual meetings in Kabul for better coordination and oversight of the
implementation process of the MoU.
– Emergency meetings to be h eld in Kabul upon request of the parties.

Article Six: Amendment

– In case required, t he parties can amend the provisions of this MoU after agreed upon by .
– The MoU can be amended upon suggestion of maximum number of CSOs and Civil
Society Networks who are the signatories of the MoU.

Article Seven: Duration and Termination of the MoU

– This MoU is not limited to a specific period of time. If one of the parties is willing to
terminate the MoU, the party should provide written notification to other parties at least
two months prior to termination (date) .
– In cas e one of the parties violates the provisions of the MoU, t he representatives of the
parties will discuss the violation of the MoU and its termination.
– In case any kind of disagreement arises, t he commitments of the parties remain the same
to the MoU until the disagreement is solved .
– To resolve the disputes, a commission will be established after agreed upon by all parties
and the decision made by the commission will be fina l.
– The members of the Dispute Resolution Commission will be equally assigned after agreed
by parties.

Article Eight: Accession

Any CSO and /or Civil Society Network that its member organizations are registered within
relevant government entit ies and opera te at the sub -national level that are established in accordance
with enforced laws of A fghanistan can accede to this MoU after they fill and sign the accession
form s (annex #1 and 2 ) of the MoU.

Article Nine: Enforcement

This MoU is holding a preamble and 9 articles , it is enforced and in practice upon signing by an
authorized representative of IDLG and accession of a CSO and /or a Civil Society Network.

Annex #1: Accession Form for Civil Society Organizations (CSOs)
1) Details of C ivil Society Organization (CS O)

Photo
Name of CSO
Acronym of CSO

Location of
CSO

Province
District
Village
Type of Activities/Sectors of CS O
Registration/Establishment Date of
CSO

Reg istering Entity of CSO
Validity Date
of License
Beginning
End
Number of Branches of CSO
2) Details of Person in Charge for CSO
First and Last Name
Father’s Name
Gender
Age
Position
Contact Number
Email
Website

Annex #2: Accession Form for Civil Society Networks
3) Details of Civil Society Network

Photo
Name of Network
Acronym of Network
Location of Main Branch Office

Coverage Are a
Region
Province
Type of Activities of Network
Number of CSO Members
4) Details of Person in Charge for Network
First and Last Name
Father’s Name
Gender
Age
Position
Contact Number
Email
Website

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