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The Non-Governmental Organisations Regulations

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STATUTORY INSTRUMENTS
SUPPLEMENT No. 13 5th May, 2017
STATUTORY INSTRUMENTS SUPPLEMENT
to The Uganda Gazette No. 25, Volume CX, dated 5th May, 2017
Printed by UPPC, Entebbe, by Order of the Government.
STATUTORY INSTRUMENTS
2017 No. 22.
THE NON-GOVERNMENTAL ORGANISATIONS REGULATIONS, 2017.
ARRANGEMENT OF REGULATIONS
Regulation
PART I—P RELIMINARY
1. Title.
2. Interpretation.
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ART II—R EGISTRATION OFNON – G OVERNMENTAL ORGANISATION
3. Registration of organisation with the Bureau.
4. Requirements for registration of organisation. 5. Certificate of registration
6. Refusal to register an organisation
7. Application for a permit
8. Conditions for a permit 9. Review of permit
10. Replacement of certificate, permit or document
11. Changes within the organisation or governing document 12. Renewal of permit
13. Revocation of permit
14. Exemption of organisations 15. Registration of Community Based Organisations
16. Refusal to register a Community Based Organisation17. Registration of organisations incorporated outside Uganda
18. Application for a permit of an organisation incorporated outside
Uganda
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ART III—R EGISTER OFORGANISATIONS
19. Register of organisations

Regulation
20. Contents of the register.
21. Search and inspection of the register
22. Inventory of organisations
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ART IV—R EGULATION OFA S ELF -R EGULATORY BODY
23. Registration of a self-regulatory body
24. Certificate of registration of a self-regulatory body
25. Refusal to register a self-regulatory body
26. A list of organisations subscribing to a self-regulatory body
27. Self-regulatory mechanism
28. Dissolution of a self-regulatory body
29. Complaint against self-regulatory body
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ART V—A NNUAL RETURNS AND FURNISHING OFINFORMATION
30. Annual returns of organisations other than Community Based
Organisations
31. Furnishing of information
32. Annual returns of Community Based Organisations
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ART VI—I NSPECTION AND COMPLAINTS
33. Inspector
34. Powers of the inspectors
35. Inspector’s report
36. Proceedings on an inspector’s report
37. Right to Complain
38. Jurisdiction to hear and determine cases
39. Procedure for handling a complaint
40. Decision of the Bureau
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ART VII—M ISCELLANEOUS
41. Operation of an organisation in a district
42. Temporary closure of operations
43. Memorandum of understanding with Local Government
44. Cooperation with other agencies.
45. Request for information.46. Revocation of S.I. No. 19 of 2009
Schedule – Forms
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STATUTORY INSTRUMENTS
2017 No. 22.
The Non-Governmental Organisations Regulations, 2017
(Under Section 55 of the Non-Governmental Organizations Act, 2016)
IN EXERCISE of the powers conferred upon the Minister responsible for
internal affairs by section 55 of the Non – Governmental OrganisationsAct, 2016 and in consultation with the Bureau, these Regulations aremade this 24th day of March, 2017.
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ART I—P RELIMINARY
1. Title.
These Regulations may be cited as the Non-Governmental Organisations
Regulations, 2017.
2. Interpretation.
In these Regulations, unless the context otherwise requires—
“Act” means the Non-Governmental Organisations Act, 2016;
“Bureau” means the National Bureau of Non-Governmental
Organisations established under section 5 of the Act;
“governing documents” includes; constitution, articles of
association, charter or any other document providing for the
administrative structures of an organisation;
“local government” has a meaning assigned to under the Local
Government Act, Cap 243;
“Minister” means the Minister responsible for internal affairs;
“Organisation” means a legally constituted non-governmental
organisation under the Act, which may be a private voluntarygrouping of individuals or associations established to providevoluntary services to the community or any part, but not forprofit or commercial purposes;
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“register” means a record of all organisations registered under the
Act that is maintained by the Bureau in both electronic and
hard copy.
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ART II—R EGISTRATION OF NON – G OVERNMENTAL ORGANISATION
3. Registration of organisation with the Bureau.
(1) Any person or group of persons incorporated as an organisation
under the Companies Act or Trustees Incorporation Act and those that
fall within the definition of an Organisation under the Act, shall registerwith the Bureau.
(2) The application for registration of organisation with the Bureau
shall be in
Form A as prescribed in the Schedule.
4. Requirements for registration of organisation.
(1) Subject to section 29(2) of the Act, an application for
registration of an organisation under regulation 3, shall be accompanied
by—
(a) a certified copy of a certificate of incorporation;
(b) a copy of the organisation’s constitution or governing
documents;
(c) a chart showing the governance structure of the organisation;
(d) proof of payment of the prescribed fee;
(e) source of funding of the activities of the organisation;
(f) a copies of valid identification document for at least two
founder members;
(g) minutes and resolutions of the members authorizing the
organisation to register with the Bureau;
(h) a statement complying with section 45 of the Act;
(i) a recommendation from—
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(i) District Non- Governmental Organisations Monitoring
Committee where the headquarters are located; and
(ii) the responsible ministry or ministries or a government
department or agency.
(2) For avoidance of doubt this regulation and regulation 3, shall
only apply to indigenous organisation and foreign organisation.
(3) The application for registration of an organisation shall be
signed by at least two founder members.
5. Certificate of registration.
(1) where the organisation has complied with the Act and the
conditions specified in regulation 4, the Bureau shall issue a certificateof registration to the organisation.
(2) The certificate of registration shall be in
Form B prescribed in
the Schedule and shall indicate the name, registration number and date
of registration of the organisation.
6. Refusal to register an organisation.
(1) Where the Bureau refuses to register an organisation, the
Bureau shall give reasons for the refusal and notify the organisation ofits decision within thirty days from the date of the refusal.
(2) The notification under sub regulation (1), shall be in
Form C as
prescribed in the Schedule.
7. Application for a permit.
(1) An organisation shall upon registration apply to the Bureau for
a permit.
(2) The application for a permit under sub regulation (1), shall be in
Form D prescribed in the Schedule.
(3) The application for a permit shall specify—
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(a) the operations or objectives of the organisation;
(b) staffing of the organisation;
(c) geographical area of coverage of the organisation;
(d) location of the organisation’s headquarters;
(e) evidence of payment of the prescribed fees; and
(f) intended period of operation not exceeding five years.
(4) Subject to section 31 of the Act and this regulation, the Bureau
shall issue an organisation with a permit to operate for the time specifiedin the permit not exceeding five years.
(5) The permit shall be in
Form E as prescribed in the Schedule and
shall indicate the name, the operations or objectives of the organisation,geographical area of operation and date of issue and expiry of the permit.
8. Conditions for a permit.
A permit issued under the Act and these Regulations shall comply with
the following conditions—
(a) the permit shall not be used for a purpose or objective other
than that for which it is issued and an organisation shall notengage in any form of activity relating to sector other than thesector specified in the permit;
(b) the permit shall not be transferable to any other organisation or
person;
(c) the permit shall be specific to the geographical area of
operation specified in the permit;
(d) the organisation shall, within fourteen days after making any
change in the area of operation, headquarters of theorganisation or activities, notify the Bureau of the change;
(e) any other condition that may be specified in the permit by the
Bureau.
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9. Review of permit.
(1) An organisation that may wish to change any condition
specified in the permit shall, apply to the Bureau in
Form F as
prescribed in the Schedule.
(2) The application under sub regulation (1), shall be accompanied
by the proof of payment of the prescribed fees.
(3) The Bureau shall review the application and shall within forty-
five days approve or refuse to approve the application to change theconditions in the permit.
(4) Where the Bureau refuses to approve the application to change
the conditions specified in the permit, the Bureau shall communicate to
the organisation the reasons for refusal.
10. Replacement of certificate, permit or document.
(1) Where an original certificate, permit or document issued by the
Bureau is lost, destroyed or obliterated as to become illegible, theBureau may issue a substitute of the original certificate, permit ordocument.
(2) An organisation whose document has been lost or destroyed or
obliterated as to become illegible shall apply to the Bureau for areplacement.
(3) An application for a replacement under sub regulation (2), shall
be in
Form G as prescribed in the Schedule.
(4) The application shall be accompanied by the prescribed fees.
(5) A substitute certificate, permit or document issued under this
regulation shall have the same effect as the original copy.
11. Changes within the organisation or governing document.
(1) An organisation that has made changes within its structure,
address or in its governing document, shall notify the Bureau of thechanges within thirty days from the date of change.
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(2) The notification in sub regulation (1), shall be accompanied by
a certified copy of the document or governing document containing thechanges.
(3) Where the changes relate to any condition specified in the
permit or these regulations, the organisation shall comply withregulation 9.
12. Renewal of permit.
(1) An organisation shall apply to the Bureau for renewal of a
permit within six months before expiry of its permit.
(2) The application for renewal of permit, shall be in
Form H as
prescribed in the Schedule, and shall be accompanied by—
(a) a copy of audited accounts;
(b) a copy of the annual report;
(c) minutes of the annual general assembly or the governing body;(d)a work plan and budget or strategic plan for the organisation;
and
(e) evidence of payment of prescribed fees.(3) Where the application for the renewal of a permit is approved,
the Bureau shall issue a permit to take effect from the date of expiry ofthe previous permit.
(4) Where the Bureau refuses to approve the application for renewal
shall communicate to the organisation the reasons for refusal.
13. Revocation of permit.
(1) Before the Bureau revokes a permit, it shall within thirty days
from the date of notice in writing request the holder of the permit toshow cause why the permit should not be revoked.
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(2) A notice required from the Bureau under sub regulation (1), and
section 33(2) of the Act, shall state—
(a) the ground for revocation;
(b) the brief facts of the case leading to revocation of the permit;
and
(c) any relevant evidence relating to grounds.
(3) Where the Bureau has revoked a permit of an organisation, the
Bureau shall immediately notify the organisation of the revocation in
Form I as prescribed in the Schedule.
(4) A person or an organisation aggrieved by the decision of the
Bureau under this regulation may appeal to the adjudication committee.
14. Exemption of organisations.
(1) Where the Minister exempts an organisation from the
requirements of registration and issue of a permit under section 35 of theAct, the Minister shall issue a provisional permit to the exempted
organisation to operate for a period of not more than six months uponpayment of the prescribed fees.
(2) The provisional permit shall be in
Form J as prescribed in the
Schedule.
(3) An exempted organisation shall before the expiry of provisional
permit issued by the Minister apply for registration and issuance of apermit in accordance with the Act and these Regulations.
15. Registration of Community Based Organisations.
(1) A person or group of persons intending to form a Community
Based Organisation shall apply for registration to the District Non-
Governmental Monitoring Committee before operating in a district.
(2) The application for registration shall be in
Form K as
prescribed in the Schedule.
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(3) The application for registration of a Community Based
Organisation, shall be accompanied by—
(a) a copy of the constitution of the Community Based
Organisation to be registered;
(b) a recommendation from the Sub county Non-Governmental
Organisations Monitoring Committee;
(c) a work plan and budget or strategic plan for the Community
Based Organisation; and
(d) proof of payment of the prescribed fees.
(4) Upon fulfillment of the requirements specified in sub regulation
(3), the District Non-Governmental Monitoring Committee shall issue acertificate of registration and a permit to the Community BasedOrganisation indicating—
(a) name of the Community Based Organisation;
(b) the objectives or activities of the Community Based
Organisation;
(c) date of registration;
(d) registration number; and
(e) geographical area of operation.
(5) The certificate of registration of a Community Based
Organisation shall be in
Form L as prescribed in the Schedule.
(6) A permit of a Community Based Organisation shall be in
Form
L1
as prescribed in the Schedule
16. Refusal to register a Community Based Organisation.
(1) The District Non-Governmental Monitoring Committee may
refuse to register a Community Based Organisation where—
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(a) the objectives of the Community Based Organisation as
specified in its constitution are in contravention of the laws ofUganda;
(b) the application for registration does not comply with the
requirements of the Act;
(c) the applicant has given false or misleading information in any
material particular;
(d) the proposed name of the Community Based Organisation is
the similar to that of an existing organisation or any entity
operating within the district; or
(e) the proposed name of the Community Based Organisation is
confusing or undesirable.
(2) For purposes of sub regulation (1) (d) and (e), the District Non-
Governmental Monitoring Committee shall request a Community Based
Organisation to change its proposed name before it is registered.
(3) Where the District Non-Governmental Monitoring Committee
refuses to register a Community Based Organisation, the District Non-
Governmental Monitoring Committee shall give reasons for the refusal
and notify the Community Based Organisation of its decision within 30days.
(4) The notification shall be in
Form M as prescribed in the
Schedule.
17. Registration of organisations incorporated outside Uganda.
(1) Subject to section 34 of the Act, any organisation incorporated
outside Uganda shall apply to the Bureau for registration.
(2) The application for registration of an organisation incorporated
outside Uganda shall be in
Form N as prescribed in the Schedule.
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(3) The application for registration of an organisation incorporated
outside Uganda shall be accompanied by—
(a) proof of payment of prescribed fees;
(b) a certified copy of certificate of incorporation from the
country of origin;
(c) a certified copy of its constitution, or charter, or memorandum
of association, or any other documents governing the
organisation;
(d) a certified copy of resolution authorising registration in
Uganda;
(e) a certificate of good conduct of the signatories to the
resolution in sub regulation 3(d) or at least two board members
of the organisation;
(f) curriculum vitae of at least two board members of the
organisation;
(g) a recommendation from their government or missions
accredited to Uganda;
(h) a recommendation from the Ministry of Foreign Affairs in
Uganda;
(i) a chart showing its organisational structure as stipulated in its
governing documents;
(j) a copy of a valid identification document for at least two board
members;
(k) a work plan and budget or strategic plan for the organisation;
(l) a statement complying with section 45 of the Act;
(m) a recommendation from—
(i) District Non- Governmental Organisations Monitoring
Committee where its headquarters will be located; and
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(ii) the responsible ministry or ministries or government
department or agency.
18. Application for a permit of an organisation incorporated
outside Uganda.
(1) The application for a permit of an organisation incorporated
outside Uganda and registered with the Bureau, shall be in accordancewith regulation 7 of these Regulations with the necessary modifications.
(2) Where an organisation incorporated outside Uganda, fulfills the
requirements under section 34 of the Act and these Regulations, theBureau shall issue a permit in accordance with these Regulations.
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ART III—R EGISTER OF ORGANISATIONS
19.Register of organisations.
(1) The Bureau shall establish and maintain an up to date register of
organisations other than Community Based Organisations.
(2) The District Non- Governmental Organisations Monitoring
Committee shall establish and maintain an up to date register of
Community Based Organisations.
(3) The register required to be established by the Bureau and the
District Non- Governmental Organisations Monitoring Committee undersub-regulation (1) and (2) respectively, may be maintained in an
electronic form or in any other form that permits the informationrecorded or stored in the register to be readily inspected or reproducedin a usable form.
20. Contents of the register.
(1) The register shall contain in respect of each organisation
registered with the Bureau the following—
(a) name and address of the organisation;
(b) registration number;
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(c) date of registration;
(d) geographical areas of operation;
(e) key activities or objectives of the organisation;
(f) permit number;
(g) district where the headquarters of an organisation is situated;
and
(h) date of issue and expiry of the permit for an organisation.
(2) The Bureau may request the organisation in writing for
information for purposes of compiling and updating the register.
21. Search and inspection of the register.
(1) A person may, on payment of the prescribed fees, apply to the
Bureau or to District Non- Governmental Organisations Monitoring
Committee to inspect the register or any document in the register.
(2) The Bureau may prescribe the time and other conditions relating
to inspection of the register.
(3) A person may, upon payment of the prescribed fees, apply in
writing to the Bureau for a copy of, or extract from a document or
particulars of a document in the register.
(4) A ministry, department or agency of Government shall not be
required to pay any fees, for a copy of any document in the registerwhich is required by that ministry, department or agency of Government
in the performance of its functions.
22. Inventory of organisations.
(1) The District Non- Governmental Organisations Monitoring
Committee shall keep an inventory of all the organisations operating inthe district.
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(2) The District Non- Governmental Organisations Monitoring
Committee shall submit to the Bureau an inventory of the organisations
and an up to date register of Community Based Organisations operating
in the district every financial year.
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ART IV—R EGULATION OF A S ELF -R EGULATORY BODY
23. Registration of a self-regulatory body.
(1) A self-regulatory body formed by two or more organisations,
shall before carrying out its operations apply to register with the Bureau.
(2) An application for registration of a self-regulatory body shall,
be in
Form O as prescribed in the Schedule.
(3) Subject to section 37 (3) of the Act, an application for
registration of a self-regulatory body under sub regulation (2), shall beaccompanied by—
(a) a resolution from each of the organisations stating their
willingness to be part of a self-regulatory body;
(b) a copy of the code of conduct for the self-regulatory body;
(c) proof of a special meeting held under section 37 (4) of the Act
accompanied by—
(i) a resolution;
(ii) a copy of the minutes; and
(iii) attendance list.
(d) a copy of the organisational structure and rules of the self-
regulatory body or governing document if any;
(e) physical address of the secretariat of the self-regulatory body;
(f) a list of subscribing organisations and their physical address;(g) proof of payment of the prescribed fees.
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24. Certificate of registration of a self-regulatory body.
(1) Upon fulfillment of the requirements in the Act and these
Regulations, the Bureau shall issue a self-regulatory body a certificate ofregistration.
(2) The certificate of registration in sub regulation (1), shall be in
Form P as prescribed in the Schedule.
25. Refusal to register a self-regulatory body.
(1) The Bureau may refuse to register a self-regulatory body
where—
(a) the objectives of a self-regulatory body are in contravention
with the laws of Uganda;
(b) the application for registration of a self-regulatory body does
not comply with the requirements of the Act and theseRegulations;
(c) a self-regulatory body has given false or misleading
information in any material particular relating to self-regulatory body; and
(d)the proposed name of a self-regulatory body is similar to that
of an existing organisation or any entity registered or
incorporated in Uganda; or
(e) the proposed name of a self-regulatory body is confusing or
undesirable.
(2) For purposes of sub regulation (1) (d) and (e), the Bureau shall
request a self-regulatory body to change its proposed name before it isregistered.
(3) Where the Bureau refuses to register a self-regulatory body, the
Bureau shall give reasons for the refusal and notify a self-regulatorybody of its decision within 30 days.
(4) The notification in sub regulation (3), shall be in
Form Q as
prescribed in the Schedule.
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26. A list of organisations subscribing to a self-regulatory body.
(1) A self-regulatory body shall maintain an up to date list of all
organisations who are subscribing members of the self-regulatory body.
(2) Every registered self-regulatory body shall submit to the Bureau
an up to date and accurate copy of the list of the organisationssubscribing with the self-regulatory body by 31st December every
calendar year.
27. Self-regulatory mechanism.
(1) A self-regulatory body that has established a self-regulatory
mechanism shall inform the Bureau in writing of its existence and modeof operation.
(2) A self-regulatory body shall give a copy of the self-regulatory
tools, rules and standards that organisations adopt to govern them in an
agreed set up.
(3) Where a self-regulatory body which amends or changes its self-
regulatory mechanism or the mode of operations, shall notify the Bureauwithin 28 days from the date of the change or amendment.
28.Dissolution of a self-regulatory body.
(1) A self-regulatory body may be dissolved in accordance with its
constitution or governing document.
(2) Where a self-regulatory body has been dissolved, it shall notify
the Bureau in writing within 7 days from the date of dissolution.
29. Complaint against self-regulatory body.
(1) A person aggrieved by the decision or conduct of a self-
regulatory body may file a complaint against a self-regulatory body tothe Bureau.
(2) A complaint filed against a self-regulatory body under sub
regulation (1) shall be handled by the Bureau in accordance withregulation 39.
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PART V—A NNUAL RETURNS AND FURNISHING OF INFORMATION
30. Annual returns of organisations other than Community Based
Organisations.
(1) An organisation other than a Community Based Organisation
shall submit to the Bureau annual returns at least once in every twelve
months.
(2) The annual returns of organisations other than Community
Based Organisations shall be filed in
Form R as prescribed in the
Schedule.
(3) The annual returns of an organisation other than Community
Based Organisation submitted to the Bureau under this regulation shallbe accompanied by—
(a) proof of payment of the prescribed fees;
(b) a copy of audited books of accounts;(c) a copy of an annual report; and
(d) minutes of the general assembly or governing body.
(4) For purposes of sub regulation (3) (b), the audited books of
accounts shall only be made by a person authorised to audit books ofaccounts under the Accountants Act, 2013.
31. Furnishing of information
(1) An organisation shall at least once in every twelve months
declare and submit to the Bureau the following—
(a) source of funds;
(b) funds received; and
(c) estimates of income and expenditure.
(2) An organisation operating in a district shall at least once in
every calendar year declare and submit to the District TechnicalPlanning Committee their annual budgets and work plans.
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(3) An organisation shall declare and submit to the District Non-
Governmental Organisations Monitoring Committee of a district whereits headquarters are located the following—
(a) source of funds;
(b) funds received; and
(c) estimates of income and expenditure.
32. Annual returns of Community Based Organisations.
(1) A Community Based Organisation shall submit the Sub County
Non-Governmental Organisations Monitoring Committee annual returnsat least once in every twelve months.
(2) The annual returns of a Community Based Organisation, shall
be in the
Form S as prescribed in the Schedule.
(3) The annual returns of a Community Based Organisation
submitted to the Sub County Non-Governmental Organisations
Monitoring Committee under this regulation, shall be accompanied by—
(a) financial report;
(b) a copy for annual report; and
(c) minutes of the general assembly or governing board.
(4) The Sub County Non-Governmental Organisations Monitoring
Committee shall forward all the annual returns filed under sub regulation(1), to the District Non- Governmental Organisations Monitoring
Committee.
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ART VI—I NSPECTION AND COMPLAINTS
33. Inspector.
(1) Subject to the provisions of section 41 of the Act, the Bureau
may designate from among its officers such number of inspectors to
investigate any matter for the purpose of ensuring compliance with theAct and these Regulations.
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(2) For purposes of section 41 (5) of the Act, a notice for inspection
by the inspector shall be in
Form T as prescribed in the Schedule.
(3) The notice under sub regulation (2), shall be served on the office
of the organisation intended to be inspected.
34. Powers of the inspectors.
(1) An inspector may in the course of inspection exercise any of the
following powers—
(a) have access to the premises of the organisation;
(b) confiscate any incriminating document or material;
(c) interview and record statements from any person having
knowledge of the subject matter;
(d) recommend to the Bureau for an interim closure of the
premises or offices of the organisation; or
(e) issue a compliance notice with the requirements of the Act or
these Regulations.
(2) In exercising his or her power under the Act and these
regulations, an inspector shall suitably identify himself or herself with avalid identification document issued by the Bureau.
(3) Every inspector shall immediately after conducting an
inspection issue a certificate of inspection in duplicate signed by the
inspector and a representative of the organisation.
35. Inspector’s report.
(1) An inspector shall make a report to the Executive Director of the
Bureau detailing the findings of the investigation.
(2) Upon receipt of the report under sub regulation (1), the
Executive Director of the Bureau shall—
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(a) give a copy of the report to the organisation and to the
complainant;
(b) Subject to the Access to Information Act, 2005, where the
Bureau deems it fit, give a copy of the report on request andon payment of the prescribed fee to any person who has an
interest in the matter.
36. Proceedings on an inspector’s report.
(1) Where from a report made under regulation 35, it appears to the
Bureau that provisions of the Act have not been complied with, theBureau may—
(a) warn the organisation;
(b) suspend the permit of the organisation;
(c) expose the affected organisation to the public;
(d) blacklist the organisation; or
(e) revoke the permit.
(2) Where from a report made under regulation 35, it appears that
any person or organisation has committed an offence for which he or sheor is criminally liable, the Bureau shall forward the copies of the reportto the Director of Public Prosecutions for further action.
37.Right to Complain.
(1) Any person or organisation alleging that an organisation has not
complied with the Act or these regulations has a right to complain to theBureau.
(2) A complaint under sub regulation (1) shall be in
Form U as
prescribed in the Schedule.
(3) Subject to sub regulation (2), where a person making a
complaint is unable to read and write, he or she shall make an oralcomplaint to an authorised officer of the Bureau.
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(4) The authorised officer of the Bureau shall reduce the oral report
made under sub regulation (3) in writing, interpret and explain it to theperson making the complaint in a language the person understands andthe person shall certify that the information contained in the statement istrue and correct.
(5) The complaint shall be accompanied by a copy of relevant
evidence, if any.
(6) The complaint shall be filed in duplicate and the officer
receiving the complaint shall endorse a stamp or signature as proof ofsubmission.
38. Jurisdiction to hear complaints.
The Bureau shall have jurisdiction to hear and determine all complaints
arising from—
(a) noncompliance with the Act and these regulations;
(b) complaints arising from the interpretation of or
noncompliance with organisation’s governing documents;
(c) failure by the Sub county Non-Governmental Organisations
Monitoring Committee or the District Non- Governmental
Organisations Monitoring Committee to comply withguidelines issued by the Bureau under section 6 of the Act;
(d) the conduct of an inspector;
(e) complaints against self-regulatory bodies; or
(f) complaints arising from failure to sign a Memorandum of
Understanding.
39. Procedure for handling a complaint.
(1) The Bureau shall study the complaint to ascertain whether there
is a reasonable case.
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(2) Where the Bureau establishes that there is a reasonable case, it
shall commence an investigation in the case by—
(a) inviting any affected party to appear before the Bureau;
(b) request for further information from the complainant or the
respondent;
(c) inspect the premises of the organisation;
(d) contact any other government department, agency or ministry
for necessary co-operation in the investigation; or
(e) carrying out any other act as the Bureau deems fit.
(3) The Bureau shall in the process of investigating and handling
the complaint accord the respondent the right to a fair hearing.
40. Decision of the Bureau.
(1) The Bureau shall deliver its decision within 90 days from the
date of the complaint.
(2) The decision of the Bureau shall be in writing, authenticated by
the seal of the Bureau.
(3) Any person aggrieved by the decision of the Bureau may appeal
to the adjudication committee.
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ART VII—M ISCELLANEOUS
41. Operation of an organisation in a district.
(1) An organisation seeking to operate in a district shall in
accordance with section 44(a) of the Act, seek approval from the DistrictNon-Governmental Organisations Monitoring Committee and Local
Government of that area or district.
(2) The approval required under sub regulation (1) shall be in
writing.
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(3) The decision to grant or refuse an approval under sub regulation
(1) shall be made within 14 days from the date of the request.
(4) Where the District Non- Governmental Organisations
Monitoring Committee and the Local Government refuse to grant anapproval under sub regulation (1), it shall give its reasons in writing.
42. Memorandum of understanding with Local Government.
(1) Where the District Non- Governmental Organisations
Monitoring Committee and the Local Government has approved an
organisation to operate in a district, the Local Government shall sign amemorandum of understanding with the organisation to carry out its
activities in the district.
(2) The memorandum of understanding in sub regulation (1), shall
contain the following covenants or terms and conditions—
(a) term or duration of the memorandum of understanding;
(b) description of the cooperative activities and responsibilities of
each Party under the memorandum of understanding;
(c) review process of the memorandum of understanding;
(d) dispute resolution, including legal actions, negotiations,
consultations, or executive actions;
(e) waivers and rights involved in the memorandum of
understanding to make compensation claims related to theexecution of the memorandum of understanding against oneanother;
(f) an intellectual property rights provision;
(g) a privacy and confidentiality provision;
(h) a provision on timing, including relevant timelines, milestones
and agreed frequency of cooperative activities;
424

(i) the laws of Uganda shall be the law applicable;
(j) protocol for communicating between the Parties; or
(k) a provision on termination.
(3) The memorandum of understanding under sub regulation (1),
shall be executed at least within 14 days from the date of the approval of
the organisation to carry out its activities in a district under regulation 41of these Regulations.
(4) The Local Government and the Organisation may adopt the
template of memorandum of understanding in
Form V in the Schedule.
43. Temporary closure of operations.
(1) An Organisation that is registered with the Bureau and has a
valid permit may apply to the Bureau in writing for approval totemporarily close operations for a period not exceeding five years.
(2) Where the Bureau has approved the application for temporary
closure of operations shall communicate to the organisation in writing
and the Organisation shall be exempted from filing annual returns for theperiod of closure.
(3) The period of closure of operations of an Organisation, shall be
carried forward for purposes of renewal of a permit.
44.Cooperation with other agencies.
(1) In the performance of its functions, the Bureau, shall cooperate
with other ministries, departments or agencies of Government.
(2) For the purposes of implementing the Act and these
Regulations, the Bureau may enter into an arrangement with a ministry,
department or agency of Government relating to—
(a) the exchange of information between the Bureau and the
ministry, department or agency of Government;
425

(b) enforcement of the compliance of the Act and these
Regulations; or
(c) the conduct of investigations.
45. Request for information.
The Bureau may, request the organisation in writing for information or
any report for purposes of ensuring compliance with the Act and theseRegulations.
46. Revocation of S.I. No. 19 of 2009
The Non- Governmental Organisations Registration Regulations, 2009
are revoked.
426

Schedule – Forms
FORM A
regulation 3 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
APPLICATION FOR REGISTRATION.
To the Executive Director
National Bureau for Non-Governmental
Organisations
We the undersigned members hereby apply for registration of an organisation
under the Non- Governmental Organisations Act, 2016.
(a) Name of the incorporated organisation………….………………………
…………………………………………………………………………
427

(f) Objectives of the organisation …………………………………………
…………………………………………………………………………
…………………………………………………………………………
428

(k) Property (if any) owned by the organisation……………………………
……………………………………………………………………….…
…………………………………………………………………………
429

FORM B
regulation 5 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
CERTIFICATE OF REGISTRATION
Registration Number:
I CERTIFY that …………………….…………………………………………
………………………………………………….………………………………
Executive Director,
National Bureau for Non-Governmental Organisations
430

FORM C
regulation 6 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
NOTIFICATION OF REFUSAL TO REGISTER AN ORGANISATION
TAKE NOTICE
that the application number ………. dated this ………..day
of……….20…….of……………………………………………………………
(state full name and
address of the organisation
) for registration with the Bureau, has been refused
on the following grounds ………………………………………………………
Executive Director,
National Bureau for Non-Governmental Organisations
431

FORM D
regulation 7 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
APPLICATION FOR A PERMIT
To the Executive Director
National Bureau for Non-Governmental Organisations
We the undersigned members hereby apply for a permit for an organisation
registered under the Non- Governmental Organisations Act, 2016 or the
Companies Act, 2012 or the Trustees Incorporation Act.
(a) Name of the registered organisation………….…………………………
…………………………………………………………………………
432

(f) The geographical area or districts of coverage of the organisation
…………………………………………………………………………
…..………………………………………………………………………
433

FORM E
regulation 7 (5)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
PERMIT TO OPERATE AN ORGANISATION
Permit Number:
I HEREBY CERTIFY that……………………………………………………
………………………………………………………
) has this ………day of …………………20… been
issued with a permit to operate in Uganda under the Non-Governmental
Organisations Act.
This permit is subject to the following conditions-
…………………………………………………………………………………
…………………………………… (insert the
number of months)
from the date of issue.
…………………………………………….
Executive Director,
National Bureau for Non-Governmental Organisations.
434

FORM F
regulation 9 (1)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
APPLICATION TO REVIEW A PERMIT
To the Executive Director
National Bureau for Non-Governmental Organisations
We the undersigned members hereby apply for a review of a permit issued by
the Bureau.
(a) Name of the registered organisation………….…………………………
…………………………………………………………………………
435

(f) The geographical area or districts of coverage of the organisation
…………………………………………………………………………
…..………………………………………………………………………
436

FORM G
regulation 10 (3)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
APPLICATION REPLACEMENT OF CERTIFICATE OR PERMIT
To the Executive Director
National Bureau for Non-Governmental Organisations
We the undersigned members hereby apply for a substitute……………….
…………………………………………… (
insert the name of document to be
replaced
) that was issued by the Bureau on this ………day of …………..20….
(a) Name of the registered organisation………….…………………………
…………………………………………………………………………
…………………………………………………………………….….…
(attach any
relevant evidence)
437

Names, signatures and passport size photographs of at least two
members representing the organisation:
…………………………………………………………………………
…………………………………………………………………………
438

FORM G
regulation 10 (3)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
APPLICATION REPLACEMENT OF CERTIFICATE OR PERMIT
To the Executive Director
National Bureau for Non-Governmental Organisations
We the undersigned members hereby apply for a substitute……………….
……………………………………………. (
insert the name of document to be
replaced
) that was issued by the Bureau on this ………day of …………..20….
(a) Name of the registered organisation………….…………………………
…………………………………………………………………………
439

Names, signatures and passport size photographs of at least two
members representing the organisation:
…………………………………………………………………………
…………………………………………………………………………
440

FORM H
regulation 12 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
APPLICATION RENEWAL OF APERMIT
To the Executive Director
National Bureau for Non-Governmental Organisations
We the undersigned members hereby apply for renewal of permit issued by the
Bureau under the Non- Governmental Organisations Act, 2016.
(a) Name of the organisation………………………………………………
……………………………………………………….…………………
441

(g) Sources of funding ………………………………………………………
………………………………….………………………….……………
………………………….………………………………………………..
(a) State if there is any change of sources of funding
…..……………………
442

FORM I
regulation 13 (3)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
APPLICATION RENEWAL OF APERMIT
NOTICE OF REVOCATION OF A PERMIT
TAKE NOTICE
that Permit number ……..…. dated this………day of
………………20…….of………………………………………………………
(state full name
and address of the organisation
) has been revoked by Bureau from the date of
this notice, on the following grounds ……………………….………
Executive Director,
National Bureau for Non-Governmental Organisations
443

FORM J
regulation 14 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
PROVISIONAL PERMIT
Permit number:
I HEREBY CERTIFY that……………………………………………………
…………………………………………………………………………………
) has this ……………day of
…………………20……… been issued with a provisional permit to operate in
Uganda under the Non-Governmental Organisations Act.
This provisional permit is subject to the following conditions-
…………………………………………………………………………………
….………………………………………………………………………………
……………………. (insert the number
of months)
from the date of issue.
…………………………………………….
Minister of Internal Affairs
444

FORM K
regulation 15 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
APPLICATION FOR REGISTRATION OF COMMUNITY BASED
ORGANISATION.
To the chairperson
District Non-Governmental Organisations Monitoring Committee.
We the undersigned members hereby apply for registration of a Community
Based Organisation under the Non- Governmental Organisations Act, 2016.
(a) Proposed name of the organisation………….…………………………
…………………………………………………………………………
445

…………………………………………………………………………
…………………………………………………………………………
446

(l) Property (if any) owned by the organisation……………………………
…………………………………………………………….……………
…………………………………………………………………………
447

FORM L
regulation 15 (5)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
CERTIFICATE OF REGISTRATION OF COMMUNITY BASED
ORGANISATION
Registration number:
I CERTIFY that …………………….…………………………………………
………………………………………………….………………………………
insert thethe objectives or activities of the Community
Based Organisation and geographical area of operations.)
Dated at ………….., this………………..day of …………………20……
…………………………………………….
Chairperson,
District Non-Governmental Organisations Monitoring Committee
448

FORM L1
regulation 15 (6)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
PERMIT TO OPERATE A COMMUNITY BASED OGANISATION
Permit Number:
I HEREBY CERTIFY that……………………………………………………
………………………………………………………………………
) has this
……………day of …………………20…been issued with a permit to operate
in Uganda under the Non-Governmental Organisations Act.
This permit is subject to the following conditions –
…………………………………………………………………………………
….………………………………………………………………………………
……………..……………… (insert the number of
months)
from the date of issue.
…………………………………………….
Chairperson,
District Non-Governmental Organisations Monitoring Committee.
449

FORM M
regulation 16 (4)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
NOTIFICATION OF REFUSAL TO REGISTER A COMMUNITY BASED
ORGANISATION
TAKE NOTICE that the application number ……….……………… dated this
………..of……….20…….of…………………………………………………
(state full
name and address of the Community Based Organisation
) for registration with
the District Non-Governmental Organisations Monitoring Committee, has beenrefused on the following grounds…………………………………………
Executive Director,
District Non-Governmental Organisations Monitoring Committee
450

FORM N
regulation 17 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
APPLICATION FOR REGISTRATION OF ORGANISATION
INCORPORATED OUTSIDE UGANDA
To the Executive Director
National Bureau for Non-Governmental Organisations
We the undersigned members hereby apply for registration of an Organisation
incorporated outside under the Non- Governmental Organisations Act, 2016.
(a) Name and incorporation number of the Organisation…….………………
…………………………………………………………………………
451

(d) Objectives of the organisation ………………………………………
…………………………………………………………………………
…………………………………………………………………………
452

(i) Sources of funding ……………………………….……………………
…………………………………………………………………………
……..……………………………………………………………………
453

FORM O
regulation 23 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
APPLICATION FOR REGISTRATION OF SELF-REGULATORY
BODY
To The Executive Director
National Bureau for Non-Governmental Organisations
We the undersigned members hereby apply for registration of self-regulatory
body under the Non- Governmental Organisations Act, 2016.
(a) Proposed name of self-regulatory body……………..…….………………
……………………………………………………………………………
454

…………………………………………….………………………………
……………………………………………………………………………
455

(j) Any privileges, immunities and exemptions requested by the self-
regulatory from the Government
……………………………………………………………………………
……………………………………………………………………………
Date…………………….
456

FORM P
regulation 24 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
CERTIFICATE OF REGISTRATION OF A SELF-REGULATORY
BODY
Registration Number:
I CERTIFY that …………………….…………………………………………
………………………………………………….……………………………………………………………………………………………has been registered with
National Bureau for Non-Governmental Organisations as a self-regulatory
body.
Dated at Kampala, this………………..day of …………………20……
…………………………………………….
Executive Director,
National Bureau for Non-Governmental Organisations
457

FORM Q
regulation 25 (4)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
NOTIFICATION OF REFUSAL TO REGISTER A
SELF-REGULATORY BODY
TAKE NOTICE
that the application number ………. dated this
………..of……….20…….of…………………………………………………
(state full
name and address of a self-regulatory body
) for registration with the Bureau,
has been refused on the following grounds…………………………………
Executive Director,
National Bureau for Non-Governmental Organisations
458

FORM R
regulation 30 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
ANNUAL RETURNS OF ORGANISATIONS OTHER THAN
COMMUNITY BASED ORGANISATIONS
To the Executive Director
National Bureau for Non-Governmental Organisations
insert
the name of the organisation)
for the period ………to……………., 20 ……
1. Date of the annual Board or General meeting in the year ending on
………………….., 20….
2. Number of members of the organisations as at ……………., 20……
3. Full names, occupation and addresses of the officers as at……, 20……
(a)……………………………………………………………………
(b) ………………………………………………………………………(c)………………………………………………………………………
(d)………………………………………………………………………
(e) ………………………………………………………………………
(f) ………………………………………………………………………(g)………………………………………………………………………
(h) ………………………………………………………………………
4. If there has been any change since the date of application for registration
or the date of the last annual return, whichever is later, then specify the
change in the appropriate paragraph as follows:
(a) Name of the organisation……………………………………….……
…………………………………………………………..……………
……………………………………………….………………………
459

(b) Objects, Constitution or rules of the organization
………………………………………………………………………
………………………………………………………………………
………………………………………………………………………
460

FORM S
regulation 32 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
ANNUAL RETURNS OF COMMUNITY BASED ORGANISATIONS
To The Chairperson
District Non-Governmental
Organisations Monitoring Committee
Thru:
The Chairperson Sub county Non-Governmental Organisations Monitoring Committee
Annual returns of the ………………………. (
insert the name of a Community
Based Organisation)
for the period…………………to……………., 20 ……
1. Date of the annual Board or General meeting in the year ending on ……..,
20……
2. Number of members of the Community Based Organisations as at
……………., 20……
3. Full names, occupation and addresses of the members as at…….., 20…
(a)………………………………………………………………………
(b)………………………………………………………………………
(c)………………………………………………………………………
(d)………………………………………………………………………
(e)………………………………………………………………………
(f) ………………………………………………………………………(g)………………………………………………………………………
(h) If there has been any change since the date of application for
registration or the date of the last annual return, whichever is later,then specify the change in the appropriate paragraph as follows:
461

(e) Name of the Community Based Organisation…………………………
………….……………………………………………………………
……………………..…………………………………………………
(f) Objects, constitution or rules of the Community Based Organisations
………………………………………………………………………
Date …………………….
462

FORM T
regulation 33 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
NOTICE OF INSPECTION
To
…………………………………..…….
………………………………….………
…………………………………………
TAKE NOTICE that an inspector designated by the Bureau under 41 (3) of the
Act and regulation 33(2), shall be carrying out an inspection or the premises orany other asset of your organisation on the ……….. day of ……………..
20…… at …………… O’clock in the forenoon/afternoon or as soon thereafter.
The purposes of the inspection shall be;……………………………………
…………………………………………….……………………………………
Executive Director,
National Bureau for Non-Governmental Organisations
463

FORM U
regulation 37 (2)
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
COMPLAINT FORM
To The Executive Director
National Bureau for Non-Governmental Organisations
I/We the complainant (s) hereby raise a complaint against an Organisation or
self-regulatory body (
delete whichever is not applicable ) for not complying
with the Act or the Regulations made under the Act as stated hereunder—
PARTICULARS OF THE COMPLAINANT (S)
(a)Name…………………….……………………………………………..
(b)Address…………………………………………………………………..
(c)Phone Number…………………………………………………………
PARTICULARS OF ORGANISATION OR SELF-REGULATORY
BODY COMPLAINED AGAINST.
(a) Name…………………….……………………………………………..
(b) Address…………………………………………………………………..
…………………………………………………………………………………
…………………………………………………………………………………
(use a separate sheet if the space is not enough)
.
PARTICULARS OF A WITNESS ( if any ).
(a)First name …………………………………………………………….
(b)Surname name ………………………………………………………….
464

(c) Address ………………………………………………………………
(d) Occupation …………………………………………………………….
(e) Telephone Number………………………………………………………
Has the complainant made any similar pending complaint against the
organisation or self-regulatory body to any other institution or body? (Tick)
Yes: __________________
No:___________________
If yes, give particulars of previous complaint and to whom the complaint was
made.
……………………………………………………………………………………………
……………………………………………………………………………………………
For official use only
Received by_____________________________________________________
Complaint No.___________________________________________________Date of receipt: _________________________________________________
DECLARATION
I/ we hereby declare that to the best of my/ our knowledge and belief all the
particulars furnished in this complaint are true and correct.
Date ________________________
___________________________
Signature of complainant (s). ________________________
Where applicable attach any relevant evidence
465

FORM V
regulation 42 (4).
THE REPUBLIC OF UGANDA
THE NON-GOVERNMENTAL ORGANISATIONS ACT, 2016
TEMPLATE OF MEMORANDUM OF UNDERSTANDING
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE LOCAL GOVERNMENT OF ……………………..
AND
THE …………………………………ORGANISATION
1. Introduction
This Memorandum of Understanding records the understandings reached
between the Local Government of …………………………District (
insert
in the name of the Local government
) and ……………………….
Organisation (
insert in the name of the organisation) , relating to the
…………………………… (
insert in the main activity or project).
2. General
1.1 The ………………………………………………………………………
, to ………………………………………….. ( insert in the
main activity or project).
The programme is managed
by……………………… (
insert in the name of the manager or funder) .
1.2 The Programme is based in …………………………. (
insert in the
physical location or beneficiaries of the project or activity).
1.3 The long term goal of the program is ……………………………… (insert in
the main goal or objective of the program)
3. Commencement
This memorandum of understanding shall commence on the ………..day
of …………20….. and end on the ……….day of ………20…….
466

4. Variation
Any variation to this Memorandum of Understanding will be mutually
determined in writing by both parties.
5.
Agreement of the Local Government:
The Local Government agrees to undertake the following key tasks,
responsibilities:
6.Partnership between the Local Government and the NGO
The intent of this Memorandum of Understanding is to form a strong
relationship between the Local Government and the………………………
Organisation (
insert in the name of the organisation) , in order to—
……………………………………………………………………………
……………………………………………………………………………
7. Agreement of the Organisation
The Organisation ( insert in the name of the organisation) agrees to
undertake the following key tasks, responsibilities:
467

8. Termination
The parties may terminate this Memorandum of Understanding, at any
time, by mutual agreement in writing.
In the event of termination, the Organisation will take immediate steps to
bring its work to a close in a prompt and orderly manner and to reduce
expenditure to a minimum.
9. Extraordinary Events
(a) Neither party shall be liable for any failure to perform or any delay in
performing under this Memorandum of Understanding to the extent
that the cause of such failure or delay is beyond that party’s reasonablecontrol, (
force majeure ), provided notice claiming suspension of its
obligations is given as soon as practicable.
(b) The parties may mutually determine to suspend or terminate any part,
or all of the Memorandum of Understanding in the event of
force
majeure
.
10. This memorandum of understanding shall be governed by the Laws of
Uganda.
SIGNED SIGNED
For and on behalf of the For and on behalf of the Local
Organisation Government
………………………………… ……………………………………
Signature Signature
………………………………… ……………………………………
Full Name Full Name
………………………………… ……………………………………
Position Position
………………………………… ……………………………………
Date Date
HON. (GEN) ODONGO JEJE (MP.)
Minister of Internal Affairs.
468

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