On Approval of the Contest Regulations to Select Programs Developed by Public Organizations and Creative Unions for Implementation where Financial Support Is Granted

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  • Country: Ukraine
  • Language: English
  • Document Type: Domestic Law or Regulation
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CABINET(OF(MINISTERS(OF(UKRAINE!!RESOLUTION!(of(October(12,(2011(N(1049!(Kyiv!!On(Approval(of(the(Contest(Regulations(to(Select!Programs((projects,(events),!(developed(by(Public(Organizations(and(Creative(Unions,((for(Implementation(of(Which(Financial(Support(Is(Granted!!For!the!purpose!of!providing!financial!assistance!to!programs!(projects,!events),!developed!by!public!organizations!and!creative!unions,!the!Cabinet!of!Ministers!of!Ukraine!shall!hereby!resolve:!!1.!To!approve!the!Regulations!for!holding!of!contests!to!select!programs!(projects,!events),!developed!by!community!organizations!and!creative!unions,!for!implementation!of!which!financial!support!is!granted!(hereinafter!referred!to!as!“the!Regulations»),!attached!hereto.!!2.!Ministries!and!other!central!and!local!bodies!of!executive!power!shall:!!within!two!months,!submit!proposals!regarding!bringing!regulatory!instruments!of!the!Cabinet!of!Ministers!of!Ukraine!in!consistency!with!the!present!Regulations;!!bring!their!own!regulatory!instruments!in!consistency!with!the!present!Regulations.!!3.!To!recommend!bodies!of!local!selfLgovernment!to!apply!the!Regulations!in!the!course!of!selection!of!programs!(projects,!events),!developed!by!social!organizations!and!creative!unions,!implementation!of!which!financial!support!from!local!budgets!is!provided.!!4.!To!declare!invalid!the!Resolutions!of!the!Cabinet!of!Ministers!of!Ukraine!according!to!the!list!attached!hereto.!!Prime&Minister&of&Ukraine&Mykola&Azarov&Ind.!17!!!

APPROVED!(by(Resolution(of(the(Cabinet(of(Ministers(of(Ukraine!!of(October(12,(2011(N(1049!!Regulations(on(Holding(Contests(to(Select(Programs((projects,(events),((developed(by(Public(Organizations(and(Creative(Unions,((for(Implementation(of(Which(Financial(Support(Is(Granted(!!1.!The!present!Regulations!shall!establish!the!procedures!for!organization!and!holding!of!contest!to!determine!programs!(projects,!events)!developed!by!public!organizations!and!creative!unions,!for!implementation!of!which!financial!support!is!provided!(hereinafter!referred!to!as!“programs!(projects,!events)!from!the!state!and!local!budgets!(hereinafter!referred!to!as!“budget”),!and!for!monitoring!of!their!implementation.!!These!Regulations!shall!not!apply!to!cases,!envisaged!in!the!!Ukrainian!legislation,!of!financial!support!granted!from!the!budgets!to!national!sports!societies,!public!organizations!of!active!in!the!sphere!of!sports,!for!implementation!of!programs!and!events!of!aerospace!profile!among!children!and!youth,!for!national!public!organizations!of!disabled!persons!and!war!veterans!and!their!unions;!for!support!of!enterprises!and!organizations!in!the!nonLindustrial!sphere!under!the!Union!of!Deaf!Persons!and!the!Union!of!Blind!Persons;!and!for!companies!and!associations!of!the!abovementioned!societies!that!channel!budgetary!funds!for!maintenance!of!their!own!socioLcultural!units;!for!national!creative!unions!and!their!regional!branches.!!2.!The!terms!used!throughout!these!Regulations!shall!have!the!following!meanings:!!event!L!a!set!of!actions!required!to!fulfill!a!particular!task!by!a!public!organization!or!a!creative!unions,!within!a!program!or!a!project,!or!separately!within!a!specified!period!of!time;!!contest!documentation!L!a!set!of!documents!prepared!by!a!contest!organizer!and!containing!requirements!to!prepare!contest!proposals!by!public!organizations!and!creative!unions;!!contest!proposal!L!a!set!of!documents!prepared!by!a!!contest!participant!and!submitted!to!the!contest!organizer;!!contest!organizer!L!the!central!or!local!body!of!executive!power!that!is!the!budget!owner;!!program!L!a!set!of!tasks!and!activities!that!are!designed!and!implemented!by!a!public!organization!or!a!creative!union!to!resolve!major!issues!in!the!development!of!the!state!and!society!and!are!designed!for!a!long!term;!!project!L!a!set!of!measures!developed!and!implemented!by!a!public!organization!or!a!creative!unions!and!aimed!at!achieving!a!specific!goal!within!a!specified!period!of!time!(as!a!rule,!not!more!than!one!year);!!contest!participant!—!a!public!organization!or!a!creative!union.!!Announcement!of!a!contest!to!select!programs!(projects,!events),!developed!by!social!organizations!and!creative!unions,!for!implementation!of!which!financial!support!is!provided!(hereinafter!referred!to!as!“the!contest»),!and!requirements!to!contest!proposals!shall!be!made!public!by!the!contest!organizer!within!30!days!before!the!end!of!acceptance!of!the!documents!on!its!official!website!and!in!other!appropriate!ways.!In!case!the!financial!support!of!programs!(projects,!events)!is!provided!from!the!state!budget,!the!organizer!

shall!send!the!relevant!information,!within!a!the!specified!time!period,!to!the!Secretariat!of!the!Cabinet!of!Ministers!of!Ukraine!to!be!placed!on!the!government!web!site!"Civil!Society!and!Government."!!The!contests!shall!be!held!after!the!state!(local)!budget!for!the!respective!fiscal!period!has!been!approved.!!4.!The!contest!documentation!shall!specify!the!following:!!goals!and!priorities!that!are!consistent!with!national!and/or!regional!programs!and!at!implementation!of!which!programs!(projects,!events),!submitted!for!participation!in!the!contest,!should!be!aimed;!!list!of!activities!that!can!be!supported!by!the!contest!organizer,!their!target!audiences;!!maximum!amount!of!budget!funding!for!programs!(projects,!events);!!requirements!to!the!contest!proposals;!!address!at!which!contest!proposals!are!accepted;!!terms!and!conditions!for!submission!of!contest!proposals;!!time!limits!of!the!contest.!!The!contest!documentation!shall!also!include!specimens!of!document!forms,!approved!by!the!contest!organizer.!!5.!Contest!proposals!may!be!submitted!by!public!organizations!and!creative!unions!that!are!legal!entities!registered!in!compliance!with!the!prescribed!procedures!not!later!than!two!years!prior!to!the!announcement!of!the!contest.!!In!case!financial!support!for!implementation!of!programs!(projects,!events)!is!provided!from!the!state!budget,!contest!proposals!may!be!submitted!by!public!organizations!and!creative!unions!with!the!national!status.!!A!public!organization!or!a!creative!union!may!submit!several!contest!proposals!for!the!contest.!!6.!Contest!proposals!shall!be!submitted!to!the!contest!organizer!!in!hard!copy!and!in!an!electronic!form!to!the!address!and!within!the!time!frames!specified!in!the!contest!announcement.!!The!contest!organizer!shall!issue!a!certificate!to!contest!participants,!indicating!the!date!of!receipt!of!the!contest!proposal.!!The!contest!proposal!submitted!shall!not!be!returned!to!contest!participants.!!7.!The!contest!proposal!shall!include!the!following:!!an!application!for!participation!in!the!contest,!prepared!by!the!form!approved!by!the!contest!organizer,!specifying!the!name!of!the!public!organization!or!the!creative!union,!and!the!name!of!the!program!(project,!event),!signed!by!the!director!or!authorized!person!of!the!public!organization!or!the!creative!unions,!with!by!its!seal!affixed!(if!available);!!an!excerpt!from!the!EDRPOU!code,!a!copy!of!the!statute!(regulations)!of!the!public!organization!or!the!creative!unions,!duly!certified;!!

a!copy!of!the!decision!by!the!State!Tax!Service!about!inclusion!of!the!social!organization!or!the!creative!union!to!register!of!nonLprofit!institutions!and!organizations;!!a!copy!of!the!tax!report!of!the!public!organization!or!the!creative!unions!for!the!previous!two!years;!!description!and!estimate!of!costs!necessary!to!implement!the!program!(project,!event),!following!the!standard!form!approved!by!the!contest!organizer.!The!program!(project,!event)!description!must!specify!goals!and!objectives,!implementation!plan!with!time!frames!indicated,!and!!responsible!implementing!agents!and!at!each!stage;!expected!results!and!specific!performance!indicators!of!the!program!(project,!event);!information!about!the!target!audience;!other!public!organizations!and!creative!unions,!involved!in!the!program!(!project,!event);!methods!to!inform!the!public!about!the!progress!of!the!program!(project,!event);!a!detailed!calculation!of!costs!and!funding!sources;!!letters!of!confirmation!from!other!public!organizations!and!creative!unions!involved!in!the!implementation!of!the!program!(project,!event);!!information!about!the!activities!of!public!organizations!or!creative!unions,!in!particular!regarding!their!experience!of!program!(project,!event)!implementation!during!the!past!two!years,!financed!from!the!budget!and!other!funding!sources;!funding!sources!of!the!public!organization!or!creative!union,!their!physical!infrastructure!and!staffing.!!The!contest!proposal!shall!be!prepared!in!the!state!language.!!Responsibility!for!the!accuracy!of!the!information!contained!in!the!proposals!shall!rest!with!the!contest!participants.!!8.!Public!organizations!and!creative!unions!shall!not!be!permitted!to!participate!in!the!contest!if:!!documents!comprising!the!contest!proposal!contain!false!information!about!the!public!organization!or!the!creative!union;!!the!public!organization!or!the!creative!union!do!not!meet!the!requirements!of!paragraph!5!of!these!Regulations;!!the!public!organization!or!the!creative!union!refused!to!participate!in!the!contest!by!sending!a!formal!letter!to!the!organizer;!!public!organization!or!the!creative!union!are!at!the!stage!of!their!termination;!!the!contest!proposal!was!submitted!after!expiry!of!the!time!limit!for!submission,!is!incomplete!or!in!violation!of!the!requirements!contained!in!paragraph!7!of!these!Regulations;!!the!program!(project,!event)!specified!in!the!proposals!do!not!comply!with!the!national!and/or!the!respective!administrativeLterritorial!level!of!their!implementation;!!activities!envisaged!by!the!contest!proposal!are!focused!on!supporting!a!political!party;!!a!fact!of!a!violation!of!budget!legislation!requirements!by!the!public!organization!or!the!creative!union!in!the!previous!budget!period!was!detected.!!9.!For!consideration!of!proposals!and!monitoring!of!programs!(projects,!events),!the!contest!organizer!shall!create!a!contest!commission!consisting!of!at!least!seven!persons,!

and!approve!its!personal!composition.!A!representative!of!the!contest!organizer!shall!be!appointed!Chairperson!of!the!contest!commission.!!The!contest!commission!shall!approve!its!rules!of!work!at!its!first!meeting.!!10.!The!contest!shall!include!representatives!of!the!contest!organizer,!Chairperson!(authorized!representative)!of!the!public!council!established!under!the!contest!organizer!according!to!the!Resolution!of!the!Cabinet!of!Ministers!of!Ukraine,!dated!November!3,!2010,!N!996!(996L2010Lp)!"On!public!participation!in!the!formulation!and!implementation!of!the!state!policy",!representatives!of!public!organizations,!creative!unions,!academic!institutions!and!experts!relevant!to!the!subject!matter!of!the!contest.!!The!number!of!the!contest!organizer's!representatives!may!not!exceed!one!half!the!number!of!members!of!the!contest!commission!(hereinafter!referred!to!as!“the!commission!members”).!!The!commission!members!perform!their!duties!on!a!voluntary!basis.!!A!person!who!is!an!executive!officer,!a!member!of!governing!bodies!or!an!employee!of!public!organizations!or!creative!unions,!which!submitted!contest!proposal!for!the!contest,!may!not!be!a!commission!member.!!Commission!members!shall!be!obligated!to!prevent!conflict!of!interest!in!the!course!of!consideration!of!contest!proposals.!!Before!considering!contest!proposals,!commission!members!shall!must!disclose!existence!of!a!conflicts!of!interest!and!provide!an!explanation!of!the!circumstances!that!might!prevent!them!from!objective!performance!of!their!duties.!!Any!member!of!the!commission!who!was!found!to!be!in!a!conflict!of!interests!shall!be!removed!from!it.!!If!a!conflict!of!interest!was!revealed!after!the!commission!approved!its!decision!on!the!winner,!the!decision!shall!be!subject!to!revision.!!11.!The!commission!shall!hold!its!meetings!as!needed,!with!a!fiveLday!advance!notice!sent!to!the!meeting!participants.!!The!commission!meetings!shall!be!regarded!as!competent!if!attended!by!at!least!twoLthirds!of!the!contest!commission!members.!!12.!Decisions!of!the!contest!commission!shall!be!taken!adopted!by!a!majority!of!the!commission!members!present!at!the!meeting!and!registered!in!the!minutes!record.!!In!case!of!a!tie!vote,!the!vote!by!Chairperson!of!the!contest!commission!shall!be!decisive.!!Minutes!of!the!contest!commission!meetings!shall!be!signed!by!the!attending!members.!!13.!Decisions!taken!by!the!contest!commission!shall!be!communicated!to!the!participants!and,!within!three!days'!term,!posted!on!the!official!website!of!the!contest!organizer.!!A!contest!participant,!upon!request,!may!be!issued!a!copy!of!the!minutes!of!the!meeting!of!the!contest!commission.!!

14.!Contests!shall!be!held!in!two!stages.!At!the!first!stage,!the!contest!commission!considers!contest!proposals!for!compliance!with!the!requirements!specified!in!paragraphs!5,!7!and!8!hereof.!!As!may!be!necessary,!the!contest!commission!may!decide!to!verify!accuracy!of!the!information!contained!in!the!contest!proposal.!The!verification!shall!be!conducted!following!the!procedures!(z0824L12)!established!by!the!contest!organizers.!!Proceeding!from!consideration!of!the!contest!proposals!and!verification!of!the!information!contained!in!the!contest!proposal,!the!contest!commission!shall!select!the!contest!proposals!permitted!to!participate!in!the!second!stage!of!the!contest.!!In!case!a!public!organization!or!a!creative!union!have!not!implemented!a!program!(project,!event),!for!which!financial!support!was!provided!over!the!previous!two!fiscal!periods,!about!which!a!decision!was!taken!in!accordance!with!paragraph!22!of!these!Regulations,!the!issue!of!advisability!of!participation!of!its!contest!proposals!in!the!second!stage!of!the!contest!shall!be!considered!by!the!contest!commission.!!If!the!only!one!contest!proposal!was!permitted!for!participation!in!the!contest,!or!none!were!permitted,!the!contest!committee!may!decide!to!extend!the!time!period!for!submission!of!contest!proposals.!The!specified!period!may!not!exceed!30!calendar!days!from!the!date!when!such!decision!was!approved.!!During!the!second!stage!of!the!contest,!the!contest!commission!shall!hold!open!defense!of!contest!proposals,!where!all!contest!participants!whose!contest!proposals!were!permitted!to!participate!in!the!second!stage,!are!invited.!!Protection!Defense!of!the!contest!proposal!shall!be!conducted!by!head!of!the!public!organization!or!the!creative!union,!which!is!a!contest!participant,!or!their!authorized!representative.!!In!the!event!when!a!participant!waived!the!open!contest!proposal!defense!in!writing,!the!contest!commission!shall!decide!to!terminate!their!further!participation!in!the!contest,!sending!a!written!notice!about!the!fact.!!15.!The!contest!commission!shall!evaluate!the!contest!proposals!by!the!following!criteria:!!compliance!with!the!purposes!and!priority!objectives!as!specified!in!the!contest!documentation;!!the!expected!impact!of!the!program!(project,!event);!!efficient!use!of!budget!funds!allocated!for!the!program!(project,!event)!financing;!!full!coverage!of!the!target!audience;!!innovativeness;!!level!of!human!resource!and!physical!infrastructure!support!required!for!the!program!(project,!event)!implementation;!experience!in!the!relevant!field!of!activity;!!ability!of!the!public!organization!or!the!creative!union!to!continue!implementation!of!the!program!(project,!event),!or!carry!out!activities!after!termination!of!financial!support.!!The!members!of!the!contest!commission!shall!individually!evaluate!contest!proposals!by!each!of!the!criteria!under!these!Regulations!on!a!scale!of!zero!to!10!points.!The!proposal!

evaluation!results!shall!be!attached!to!the!minutes!record!of!the!meeting!of!the!contest!commission.!!At!its!meeting,!the!contest!commission!shall!summarize!the!contest!proposals!evaluation!and!decide!to!determine!the!contest!winners,,!with!account!to!the!amount!of!budget!funds,!envisaged!by!the!contest!organizer!and!allocated!for!implementation!of!the!respective!programs!(projects,!events).!!In!case!contest!proposals!score!equal!number!of!points,!the!decision!on!the!contest!winner!shall!be!taken!by!the!commission!members!by!open!vote.!Any!member!of!the!commission!may!express!their!opinion!on!the!decision!they!have!taken.!In!case!of!a!tie!vote,!the!vote!by!Chairperson!of!the!contest!commission!shall!be!decisive.!!The!priority!of!funding!of!programs!(projects,!events)!shall!be!determined!according!to!the!number!of!points!scored!by!the!contest!proposals!in!the!course!of!the!evaluation.!!16.!The!contest!commission!shall!communicate!its!decision!on!determining!the!winners,!within!three!days!from!the!date!of!its!adoption,!to!the!public!organizations!and!creative!unions!that!took!part!in!the!second!stage!of!the!contest,!publish!it!on!the!official!website!of!the!contest!organizer,!and!in!other!acceptable!ways.!!In!case!of!the!financial!support!being!provided!for!implementation!of!programs!(projects,!actions)!from!the!state!budget,!the!contest!organizer!shall!send!about!the!winner,!within!three!days,!to!the!Secretariat!of!the!Cabinet!of!Ministers!of!Ukraine!to!be!posted!on!the!governmental!website!"Civil!Society!and!Government."!!17.!The!decision!taken!by!the!contest!commission!may!be!disputed!within!a!week!with!the!contest!organizer,!and!in!case!of!disagreement!with!the!decision!of!the!contest!organizer!L!in!accordance!with!the!established!procedures.!!18.!Proceeding!from!the!decision!of!the!contest!commission!on!determining!the!contest!winners,!the!contest!organizer!shall!take!a!decision!on!conclusion!of!agreements!on!implementation!of!the!program!(project,!event)!(hereinafter!referred!to!as!“the!Agreement”).!The!Agreement!must!contain!a!description!and!implementation!plan!for!the!program!(project,!event),!specifying!time!frames!and!responsible!implementing!agents!at!each!stage;!the!contest!organizer's!responsibilities!for!funding!of!the!program!(project,!event)!specifying!time!frames!for!such!funding;!responsibilities!of!the!public!organization!or!creative!union!regarding!disclosure!and!presentation!to!the!contest!organizers!of!information!about!the!time!and!venue!of!the!events,!as!well!as!of!materials!prepared!in!the!framework!of!the!program!(project,!event)!implementation;!quarterly!and!final!reports;!the!parties'!rights,!obligations!and!responsibilities!in!case!of!early!termination!of!the!program!(project,!event)!implementation!or!their!funding;!terms!and!conditions,!provided!under!the!law!and!mutually!agreed!conditions.!!The!Agreement!shall!specify!the!public!organization's!or!the!creative!union's!commitment!to!return!the!budget!funds!if!the!program!(project,!event)!has!not!been!implemented.!!The!public!organization!or!creative!unions!that!were!declared!winner!in!the!contest,!shall!take!part!in!coLfinancing!of!the!program!(project,!event)!at!the!rate!established!by!the!contest!organizer!(but!not!less!than!25!percent!of!the!required!funding).!!

The!contest!winner!may!make!its!contribution!to!the!program!(project,!event)!implementation!in!the!form!of!tangible!or!intangible!resources,!including!payment!or!the!rent!of!premises,!use!of!vehicles!and!equipment.!!In!the!event!the!winner!waives!the!program!(project,!event)!implementation!in!writing,!the!contest!Commission!shall!take!a!decision!on!the!declaring!the!public!organization!or!creative!union,!whose!contest!proposal!scored!more!points!than!those!by!other!participants!that!were!not!recognized!as!winners,!to!be!the!winner.!!19.!The!contest!organizer!shall!place!action!plans!and!other!information!related!to!the!program!(projects,!events)!implementation,!developed!by!public!organizations!and!creative!unions,!on!its!official!web!site.!!20.!The!contest!organizer,!on!the!quarterly!basis,!shall!conducts!the!program!(project,!event)!monitoring!by!the!following!indicators:!!amount!of!budget!funds!spent!for!the!program!(a!project,!event)!implementation;!!achievement,!in!the!course!of!the!program!(project,!event)!implementation,!of!goals!and!objectives!identified!for!each!stage!of!implementation;!!consistency!of!the!program!(project,!event)!implementation!performance!indicators!to!the!planned!performance!indicators;!!degree!of!coverage!of!the!target!audience!within!the!program!(project,!event)!implementation;!!level!of!the!target!audience's!interest!and!satisfaction!of!their!needs!as!a!result!of!the!activities!carried!out!within!the!framework!of!the!program!(project,!event)!implementation.!!Monitoring!results!shall!be!published!on!the!quarterly!basis!on!the!official!website!of!the!contest!organizer.!!21.!Within!one!month!after!the!program!(project,!event)!implementation,!the!public!organization!or!creative!union!shall!provide!the!contest!organizer!with!a!summary!report,!made!by!in!the!form!specified!by!the!contest!organizer,!on!the!Agreement!fulfillment!and!the!amount!of!budget!funds!used.!!The!summary!report!shall!contain!a!description!and!list!of!tasks!performed!within!the!program!(project,!event);!program!(project,!event)!implementation!performance!indicators;!explanations!for!default!of!contract!in!full!or!partially!(as!may!be!necessary);!assessment!of!the!level!of!the!target!audience's!interest!and!satisfaction!of!their!needs!that!the!program!(project,!event)!was!aimed!at.!The!contest!organizer!shall!have!the!right!to!impose!additional!requirements!on!the!content!of!the!report.!!22.!Within!one!month!upon!receipt!of!the!final!report!of!the!public!organization!or!the!creative!unions,!the!contest!organizer!shall!prepare!its!final!conclusion!based!on!the!program!(project,!event)!monitoring!results,!providing!information!on!fulfillment!of!the!!indicators!specified!in!paragraph!21!of!these!Regulations,!and!terms!and!conditions!of!the!Agreement.!!The!contest!organizer!shall!publish!its!final!conclusion!the!monitoring!results,!along!with!the!summary!report!of!the!public!organizations!or!creative!union,!on!its!official!website,!and!submit!those!to!the!contest!commission.!In!case!financial!support!to!a!public!

organizations!or!creative!union!for!the!program!(project,!event)!implementation!was!provided!from!the!state!budget,!the!contest!organizer!shall!send!the!respective!materials!to!the!Secretariat!of!the!Cabinet!of!Ministers!of!Ukraine!to!be!placed!on!the!governmental!website!"Civil!Society!and!Government."!!Proceeding!from!the!final!report!on!the!monitoring!results!and!final!report!of!the!public!organization!or!creative!unions,!the!contest!commission!may!decide!that!the!program!(project,!event)!has!not!been!implemented,!which,!within!three!days,!shall!be!published!on!the!official!website!of!the!contest!organizer.!!Proceeding!from!the!respective!decision!of!the!contest!commission,!the!contest!organizer!may!decide!on!the!return!of!the!budget!funds,!which,!within!three!days,!shall!be!communicated!to!the!public!organization!or!creative!union.!!Upon!receipt!of!the!contest!organizer's!decision!on!the!return!of!the!budget!funds,!the!public!organization!or!creative!union!shall!return!the!budget!funds,!within!one!week,!to!the!contest!organizer's!account!open!with!the!territorial!office!of!the!Treasury,!which!funds!shall!be!transferred!to!the!respective!budget!within!two!work!days.!!